Executive Assistant

Vancouver, BC, Canada Req #136
Monday, July 19, 2021

Who We Are 

Fresh Prep is Vancouver’s homegrown meal kit delivery service. We help people throughout B.C. make world-class dinners with fresh, pre-cut and pre-portioned ingredients along with an extended menu of over 100 add-ons from local suppliers delivered weekly to your door.

From sourcing quality local goods, to delivering in reusable, recyclable and compostable packaging, we believe it’s possible to make convenient eating healthy and sustainable for the community we live in.

In the past few years, we have collected first place awards for The Georgia Straight’s Golden Plates (2019 and 2020) in addition to winning the 23rd and 24th Annual Best of Vancouver award for Best Meal Kit Service as voted by readers (2018 and 2019). Fresh Prep also placed on the Canadian Business and Maclean’s Magazine STARTUP LIST 2020 as a high-growth Canadian startup.

Who You Are

  • Positive Attitude. You approach your work and the tasks at hand in an optimistic way and you’re enthusiastic about improvement.

  • Reliable & Dependable. You like to see a job well done and will ensure that things are done the “right” way. 

  • Culture Builder. You own your intent and your impact. You show up for your work and for your colleagues with the same level of commitment to make Fresh Prep a great place to work.

  • Self Starter. You are comfortable owning a task from start to finish and you take the initiative to make continuous process improvements. You observe strict deadlines and hold yourself accountable for your deliverables.

  • Able to engage in deep and meaningful work. You are able to prioritize and eliminate distraction to stay focused and on track with your work. 

  • Resilient. You have a strong sense of self-awareness and are open to broadening your toolkit to set yourself up for success in managing competing priorities and regulating the way you manage stress and frustrations.

  • Strong communicator: Your verbal and written communication skills allow you to get results across easily and quickly, in a friendly and professional manner.

What You'll Be Doing

The Executive Assistant's mission is to support the Leadership Team across a variety of administrative & organizational tasks. The Executive Assistant organizes and coordinates executive outreach, external relations efforts, internal coordination, and oversees special projects.

  • Roughly 60% of your work will be project based, while the remaining 40% will be spent on Executive Assistant tasks

  • Conserve the COO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.

  • Research and write company communications making suggestions and providing drafts for COO review.

  • Complete a broad variety of administrative tasks for the COO + Leadership Team including managing an extremely active calendar of appointments

  • Work closely and effectively with the Leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. 

  • Assist in coordinating the agenda of senior management team meetings and off-sites, all- staff meetings and travel arrangements

  • Manage projects and programs as assigned by the Leadership team to further the company's growth and strategy.

  • Work with the Leadership team implementing strategic management frameworks to create a high performance culture.

  • Complete research as required to support projects, define benchmarks & market standards, collect relevant data, understand financial reports etc.

What We Are Looking For

  • Post-secondary education in business administration, operations, finance, or relevant experience.

  • 3+ years of administrative, finance, or operations experience.

  • Exceptional listening and communication (both oral and written) skills including demonstrated ability to empathize, persuade, influence, and build consensus, instill confidence.

  • Expert knowledge of Google Office Suite 

  • Working knowledge of Asana is an asset

  • Strong financial analysis skills utilizing higher-level functions of MS Excel and Google Sheets.

  • Excellent ability to create, modify and finalize presentations.

  • Technically savvy.

  • You understand the importance of details. You don’t sweat the small stuff and thrive in a fast-paced and ever-changing environment, yet you have a keen ability to recognize nuance.

What You Can Expect 

  • An inclusive, fun workplace filled with fantastic colleagues. We’re a certified B-Corporation and our team is passionate about making a positive difference (and also about food!)

  • The ability to work from home or from our HQ located in beautiful East Vancouver

  • Competitive pay and bonuses, as well as the opportunity to participate in our Employee Stock Option Plan.

  • Comprehensive health benefits (including medical, dental, vision and life-insurance) after 90 days of successful employment.

  • Free food! A Fresh Prep meal plan for 2 meals per week and sample meals from our test kitchen at our HQ

Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend to only apply when they check every box. So if you think you have what it takes, but don’t necessarily meet every single point on the job description, please still get in touch. We’d love to have a chat and see if you could be a great addition to our team!.

Fresh Prep is an Equal Opportunity Employer (EOE) and we prohibit discrimination of any kind. We value diversity at our company and at all job levels our goal is to be inclusive and representative of the communities we operate in. We endeavour to recruit, develop and retain the best talent from a diverse candidate pool and truly believe that diversity, equity and inclusion among our team members is vital to our success as a company. We trust that in applying for a role with us you value this as well!

Other details

  • Pay Type Salary
  • Vancouver, BC, Canada